- CWPM Home
- 1. AFCARS
- 2. CAPTA
- 3. Independent Living
- 4. MEPA/IEAP
- 5. Monitoring
- 6. CCWIS
- 7. Title IV-B
- 8. Title IV-E
- 9. Tribes/Indian Tribal Organizations
- Search the Child Welfare Policy Manual
- Additional Resources
- User Guide
- Withdrawn Child Welfare Policies
- References
- Print the Manual
- Additions to the Manual
- Deletions to the Manual
- Modifications to the Manual
- Cumulative Change History of Questions & Answers
6.3. CCWIS data
Answer
The CCWIS must "maintain" data by storing and sharing data with other appropriate child welfare automated data processing systems. The CCWIS must also "maintain" data by consistently applying data quality processes and procedures to the data no matter where the data may have been initially collected.
Source/Date
10/27/2016
Legal and Related References
45 CFR 1355.52(b); 81 FR 35450 at 35454 (issued June 2, 2016); 80 FR 48200 at 48207 (issued August 11, 2016)
Answer
Yes. CWCA systems may collect CCWIS data if the data is electronically exchanged with CCWIS, per paragraph 1355.52(e)(1)(ii).
Source/Date
10/27/2016
Legal and Related References
45 CFR 1355.52(b); 45 CFR 1355.52(e)(1)(ii); 81 FR 35450 at 35454 and 35463 (issued June 2, 2016); 80 FR 48200 at 48203, 48207 and 48212 (issued August 11, 2016)
Answer
Yes. The title IV-E agency may maintain CCWIS data in a CCWIS production database (which is a database processing CCWIS transactions) and a data warehouse (which is a database used for reporting and data analysis) provided all CCWIS automated functions seamlessly access data from both the database and data warehouse. For example, when generating a report or completing a task that requires data from both the database and data warehouse, CCWIS must be able to immediately access needed data.
Source/Date
10/27/2016
Legal and Related References
45 CFR 1355.52(b); 81 FR 35450 at 35454 (issued June 2, 2016)
Answer
The regulations for CCWIS require that CCWIS data "be"maintained in accordance with confidentiality requirements in section 471(a)(8) of the Act, and 45 CFR 205.50, and 42 U.S.C. 5106a(b)(2)(B)(viii) through (x) of the Child Abuse Prevention and Treatment Act, if applicable, and other applicable federal and state or tribal laws" (paragraph 1355.52(d)(1)(iii)).
Source/Date
9/19/2019
Legal and Related References
45 CFR 1355.52(d)(1)(iii); 45 CFR 1355.30(i); 45 CFR 75.361
Answer
The title IV-E agency should collect such data in a CCWIS using methods that support the efficient, economical, and effective administration of the program, pursuant to paragraph 1355.52(a).
Different data collection methods should be considered. For example, the agency may:
- design a CCWIS automated function to support data capture in a CCWIS;
- establish an optional data exchange to capture data in a CCWIS;
- build a portal or mobile application so that data may be entered into a CCWIS;
- receive information from a data warehouse shared with other programs and/or agencies not requiring a CCWIS bi-directional data exchange; or
- assign workers to enter in hard-copy reports from other agencies not requiring a CCWIS bi-directional data exchange.
Source/Date
4/3/2020
Legal and Related References
45 CFR 1355.52(a); 45 CFR 1355.52(b); 45 CFR 1355.52(e); 81 FR 35450 at 35453 - 35456 and 35461 - 35466 (issued June 2, 2016); 80 FR 48200 at 48206 - 48208 and 48211 - 48215 (issued August 11, 2015)
Answer
Title IV-E agencies must maintain in the CCWIS data collected by the tribe with a title IV-E agreement under section 472(a)(2)(B)(ii) of the Act that is described at 45 CFR 1355.52(b).
Source/Date
(4/17/20)
Legal and Related References
45 CFR 1355.52(b)
Answer
It depends on who is collecting the CCWIS data:
- Title IV-E agency staff collecting CCWIS data through an external system must use a bi-directional data exchange (See 45 CFR 1355.52(e)(1)(iv); CWPM 6.6 #3 and CWPM 6.6D#1).
- Child Welfare Contributing Agencies (CWCAs) may either enter CCWIS data directly into CCWIS or enter CCWIS data into a CWCA system that provides the data to CCWIS through a bi-directional data exchange.
- A community provider that is not a CWCA may provide CCWIS data to a CCWIS using an optional data exchange, a portal, a data warehouse or by other methods described in CWPM 6.3 #5.
Source/Date
7/18/2022
Legal and Related References
45 CFR 1355.52(e)(1)(ii) and(iv)